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Accounts Payable Manager

Location: Head Office, Teagasc, Oak Park, Carlow, R93 XE12
SecondaryLocation: Moorepark Food Research Centre, Fermoy, Co. Cork
Administration
Salary: Admin Grade 4 with a Salary Scale of €51,648 to €71,939
Closing Date: 03/12/2024 12:00 PM
Temporary Full Time

Job Description

Duration:

Temporary contract post, the indicative duration of which is 12 months, subject to contract. A panel may be formed from which future similar vacancies may be filled; such a panel will remain active for a maximum period of 12 months.

Background:

The Financial Operations Unit in Teagasc operates as an internal shared services provider for Teagasc comprising Accounts Payable, Accounts Receivable, Cash Management, Billing, Payroll, Travel & Subsistence Expenses. This post is responsible for managing the Accounts Payable service.

The Accounts Payable (AP) Team processes payments in excess of €60m per annum on foot of 35,000 supplier invoices and 3,500 other payment documents. The AP Team, with the assistance of our external service provider, registers and matches purchase invoices, processes payments, reconciles supplier statements and monitors compliance with tax regulations including supplier tax clearance, construction industry tax, VAT and professional services withholding tax.

Basic Function:

The Accounts Payable Manager leads the AP team and manages the External Service Provider contract to ensure delivery of an efficient and compliant AP service for Teagasc. The role involves communicating and collaborating with colleagues in Teagasc, with the AP external service provider, with suppliers and external stakeholders. The Accounts Payable Manager will be expected to contribute as part of the Finance team to the achievement of the overall Finance Department Business Plan.

Benefits Package:

Starting salary of €51,648 with annual incremental progression up the scale to a max of €71,939
Defined benefit pension scheme
Agile working programme including possibility of home working up to two days per week
Staff development and further education support
Flexible working/unpaid leave schemes
Paid sick leave scheme
At our headquarters in Oak Park, Carlow we have an excellent subsidised staff restaurant and free parking.

Job Objectives

Main Duties and Responsibilities:

Lead, manage and develop the Accounts Payable team (currently 7 staff).
Direct and oversee the payment of Teagasc suppliers in compliance with contractual obligations, tax legislation including VAT, RCT and PSWT, and Prompt Payment of Accounts legislation.
Oversee operation of the Integra Purchase Ledger including master data, fraud prevention controls, data protection and system upgrades.
Manage the contract with our Accounts Payable external service provider including re-tendering at appropriate intervals in compliance with procurement regulations,
Develop and maintain all requisite policy and procedure documentation and controls for Accounts Payable in line with best practice,
Continuous development of efficient Accounts Payable processes including the highest standards of internal controls, delivery of optimum service levels and adoption of innovations and best practice,
Proactively engage and participate in the annual business planning and risk management processes for the Financial Operations Unit and manage the implementation of the Accounts Payable business plan,
Actively participate in the Performance Management & Development System (PMDS) process.
Fully co-operate with the provisions made for ensuring the health, safety and welfare of themselves, fellow staff and non-Teagasc staff and co-operate with management in enabling Teagasc to comply with legal obligations. This includes full compliance with the responsibilities outlined in the Safety Statement.
Assist Teagasc in meeting the commitments of the Customer Service Charter and Action Plan through adherence to best practice protocols.
Take responsibility for own on-going personal and professional development.
Support the Financial Operations Manager in projects/assignments and/or other duties that may arise from time to time.

* This Job Specification is intended as a guide to the general range of duties and responsibilities and is intended to be neither definitive nor restrictive. It will be reviewed from time to time with the post-holder.

Skills Requirement

Person Specification

	Essential	Desirable
Qualifications/ Experience	An accounting qualification (ACA, ACCA, CIMA etc.) or Level 8 degree, as recognised on the National Framework of Qualifications, in Finance or in Business. Minimum of one year’s proven track record as a manager of a busy team.	A qualification in tax and/or project management
Knowledge/ Skills	Detailed knowledge of best practice Accounts Payable operations and processes Excellent communication skills Knowledge of relevant tax regulations including VAT, PSWT, RCT, tax clearance requirements Proven ability to lead and manage change, automation and process improvements Organisational skills and attention to detail A commitment to on-going personal and professional development	Familiarity with Public Sector governance policies and procedures. Experience in managing an External Service Provider Familiarity with Integra
Behavioural Competencies	Ability to lead and motivate Ability to plan and prioritise work by considering risk, importance and level of urgency Self-motivated and resilient, with a positive, solutions-focused approach to work Flexible with an ability to adapt to changing requirements / priorities Ability to work to strict deadlines, set clear standards and take a quality customer service approach to work Self-disciplined with an ability to set clear standards Resilient A commitment to teamwork and collaborating with colleagues as per our Teagasc Together ethos

Note: The ‘essential’ qualifications, knowledge, skills and behavioural competencies outlined above are ‘must-have’ which will be used in the selection process.

Interviews: It is intended to hold interviews on 12^th December 2024.

Attachment(s):

AdminGrade4_InformationBooklet.docx.pdf

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