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Accounts Payable Manager

Location: Teagasc, Head Office, Oak Park, Co Carlow or Teagasc, Moorepark, Fermoy, Co. Cork, Ireland.
Administration
Salary: Admin Grade 4 with a Salary Scale of €53,740 to €75,788
Closing Date: 15/06/2026 12:00 PM
Permanent Full Time

Job Summary

Post Type:

Permanent.

A panel may be formed from which future similar vacancies may be filled. Such panel will remain active for a maximum period of 12 months.

Background:

The Financial Operations Unit in Teagasc operates as an internal shared services provider for Teagasc comprising Accounts Payable, Accounts Receivable, Cash Management, Billing, Payroll, Travel & Subsistence Expenses. This post is responsible for managing the Accounts Payable service.

The Accounts Payable (AP) Team processes payments in excess of €100m per annum on foot of 35,000 supplier invoices and 3,500 other payment documents. The AP Team, with the assistance of our external service provider, register and match purchase invoices, process payments, reconcile supplier statements and monitor compliance with tax regulations including supplier tax clearance, construction industry tax, VAT and professional services withholding tax.

Basic Function:

Two Accounts Payable Managers lead the AP team of 6. The appointee will work very closely with the other Accounts Payable Manager managing payment of suppliers and stakeholders to ensure delivery of an efficient and compliant AP service for Teagasc, communicating and collaborating with colleagues in Teagasc, with the AP external service provider, with suppliers and external stakeholders. The AP Managers contribute as part of the Finance team to the achievement of the overall Finance Department Business Plan. The responsibilities listed below are shared between the two AP Manager roles but each are required to be able to fill in for the other as/when the need arises.

Job Objectives

Lead, manage and develop assigned AP team members.
Direct and oversee the Accounts Payable function including payment of Teagasc:
- Purchase Order (PO) suppliers in compliance with contractual obligations, tax legislation including Value Added Tax, Relevant Contracts Tax and Professional Services Witholding Tax, and Prompt Payment of Accounts legislation.
- Non-PO suppliers and stakeholders (e.g. grants, research collaborators, DAFM scheme payments, staff reimbursements etc.) in compliance with contractual obligations, tax legislation including VAT, RCT and PSWT, and Prompt Payment of Accounts legislation.
Monthly reporting on Key AP Performance Indicators.
Maintain close working relationship with
- Teagasc’s Procurement Team ensuring alignment of processes and efficient end to end Procure to Pay process.
- Education, Research and Advisory and maintain timetable of all non-PO payment deliverables.
AP team point of contact for RSS (Requisition and Supply Service) related queries from Teagasc staff.
Standardise non-PO payment processes.
Manage AP external service provider contract including appropriate controls and KPIs, and re-tendering at appropriate intervals in compliance with procurement regulations.
Provide back-up for the other AP Manager role.
Oversee operation of the Integra Purchase Ledger including master data (supplier set-ups and de-activations), fraud prevention controls, data protection and system upgrades.
Develop and maintain all requisite policy and procedure documentation and controls for areas of responsibility in AP in line with best practice.
Continuous development of efficient AP processes including the highest standards of internal controls, delivery of optimum service levels and adoption of innovations and best practice.
Provide support for audits as requested.
Proactively engage and participate in the annual business planning and risk management processes for the Financial Operations Unit and manage the implementation of the AP business plan.
Assist Teagasc in meeting the commitments of the Quality Customer Service Charter and Action Plan.
Actively participate in the annual business planning and Performance Management Development System (PMDS) processes.
Fully co-operate with the provisions made for ensuring the health, safety and welfare of oneself, fellow staff and non-Teagasc staff and co-operate with management in enabling Teagasc to comply with legal obligations, including full compliance with the responsibilities outlined in the Safety Statement.
Take responsibility for own on-going personal and professional development.
Support the Financial Operations Manager in projects/assignments and/or other duties that may arise from time to time.

Skills Requirement

	Essential	Desirable
Qualifications	An accounting qualification (ACA, ACCA, CIMA etc.) or a Level 8 degree, as recognised on the National Framework of Qualifications, in Finance, Accounting, Business or other relevant discipline A proven track record as a manager of a busy team	A qualification in tax
Knowledge / Skills	Detailed knowledge of best practice in Accounts Payable operations and processes Knowledge of relevant tax regulations including VAT, PSWT, RCT, tax clearance requirements Demonstrated ability to apply judgement and critical thinking Demonstrated ability to manage processing of very large transaction volumes to the highest standards of accuracy and compliance Excellent communication skills Proven ability to lead and manage change, automation and process improvements Organisational skills and attention to detail	Familiarity with Public Sector governance policies and procedures Experience in managing an External Service Provider Familiarity with Integra
Behavioural Competencies	Ability to lead and motivate Ability to plan and prioritise work by considering risk, importance and level of urgency Self-motivated and resilient, with a positive, solutions-focused approach to work Flexible with an ability to adapt to changing requirements / priorities Commitment to on-going personal and professional development Ability to work to strict deadlines, set clear standards and take a quality customer service approach to work A commitment to teamwork and collaborating with colleagues as per our Teagasc Together ethos

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